Operations Coordinator - CAA ICON

Support key leaders at CAA ICON, the owner's representative and consulting division of CAA, with travel, diaries, expenses and day-to-day team operations as an Operations Coordinator.

Location: London (Fitzrovia)
Contract: Full time

⚪ WHAT YOU WILL BE DOING:

• Manage the expenses process for the international teams with the US Travel and Expenses team
• Coordinate travel for nominated executives and be the main contact for travel queries
• Support the management of executives' diaries, including scheduling meetings and teleconferences
• Support internal processes, client engagement and team culture activities
• Coordinate team meetings, client meetings and events, including some outside the UK
• Maintain the master contact list and common calendar of activities
• Help the team gather information and research for work projects using MS Office and online portals

🟡 THE SKILLS AND EXPERIENCE YOU NEED:

• Some previous experience in a similar role with similar responsibilities
• Able to keep confidentiality and handle sensitive information with discretion
• Experience using Concur Travel
• Good knowledge of MS Office (Word, Excel, Outlook and PowerPoint)
• Experience coordinating with multiple stakeholders across time zones
• Strong attention to detail, organisation and ability to multi-task
• Calendar management skills, including complex executive meetings
• Able to take initiative and work independently and in a team
• Clear written and verbal communication

CAA is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. Job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.