Operations Executive

💬 ADVICE FROM TEAM JABARI

⚡ The TL;DR: You'd keep the operations team at Newmarket Racecourses running smoothly: handling paperwork, budgets and meeting notes, checking the site is ready for race days and coordinating contractors and logistics.

How to stand out:

1. Mention your full UK driving licence. It's required, and the role includes travel to other racecourses.
2. Show experience from venues, hospitality, sport or events. You'll be supporting race days, site checks and contractors, so the team wants someone who knows how live operations work.
3. Say you're happy to work evenings and weekends, and apply before 21 November. Race days and events happen outside office hours, and the role may close early.

The Jockey Club is looking for an Operations Executive to support the Newmarket Racecourse Operations team by planning and coordinating activities, providing admin and practical support and making sure processes are followed.

Location: Newmarket Racecourses, with travel to other racecourses
Contract: Permanent
Hours: 37.5 hours per week
Salary: Competitive
Closing date: 21 November (may close earlier if there are many applications)

⚪ WHAT YOU WILL BE DOING:

• Provide admin support to the operations team, keeping records, schedules, checklists and documents up to date
• Manage allocated budget lines, create purchase orders and raise invoices
• Prepare agendas, presentations and minutes for meetings
• Help prepare reports and operational updates
• Coordinate accreditation and licences and act as the main contact for the accreditation system
• Support the traffic management plan and communicate with local residents during the racing season
• Help with site inspections, readiness checks, signage, equipment and supplies for race days and events
• Coordinate contractors, on-site partners and concessions, including checking RAMS and running inductions
• Help manage the facilities helpdesk and maintenance job list
• Support health and safety processes and keep incident records
• Act as the contact for the Learning Management System and training matrix

🟡 THE SKILLS AND EXPERIENCE YOU NEED:

• Experience in operations, venue management, hospitality, leisure, sport or a similar setting
• Experience of facilities and estate management
• Confident communicator and problem solver
• Committed to high standards of safety
• Confident with Microsoft Office
• Highly organised with great attention to detail
• Hold or be working towards the IOSH Managing Safely qualification
• A full UK driving licence
• Able to work evenings and weekends to support racing and events

🟢 BENEFITS:

• Free entry to race day and music events for you and 3 friends or family with the TeamPass Ticket scheme
• Award-winning pension scheme with a generous employer contribution
• Healthcare cash back plan
• 25 days annual leave
• Learning and development training resources
• Free eyecare vouchers, ride to work cycle scheme and retail discounts

🔵 GOOD TO KNOW:

• This role may be subject to a criminal record check, DBS check or BHA Suitability Check

At The Jockey Club people are at the heart of what we do. We are inclusive and actively seek to attract people with unique backgrounds and perspectives.