Executive Assistant

💬 ADVICE FROM TEAM JABARI

⚡ The TL;DR: You'd keep the Cheltenham Racecourse Chief Executive organised: managing their calendar, travel, expenses and meetings, taking minutes and helping run events and the office.

How to stand out:

1. Show a time you kept someone else organised, like running a society committee's diary or supporting a manager at work. You'll be managing the CEO's calendar and travel.
2. Prove you can be trusted with confidential information. You'll handle sensitive material and liaise with senior leaders across the business.
3. Apply early, before 23 November. The Jockey Club may close the vacancy sooner if it gets lots of applications.

The Jockey Club is looking for an Executive Assistant at Cheltenham Racecourse to support the Cheltenham Chief Executive. The same role is also advertised at Nottingham Racecourse.

Location: Cheltenham Racecourse
Contract: Permanent
Hours: 37.5 hours per week
Salary: Competitive
Closing date: 23 November (may close sooner if there are many applications)

⚪ WHAT YOU WILL BE DOING:

• Manage the CEO's calendar, schedule meetings and prepare presentations and documents
• Act as a link between the Executive, senior leaders, departments and external partners
• Arrange travel, accommodation and logistics for the CEO in the UK and abroad
• Prepare agendas, attend meetings, take minutes and follow up on actions
• Manage expenses and reconcile the corporate credit card statement
• Help plan and coordinate events, conferences and special projects
• Greet visitors and set up meetings, including technical troubleshooting
• Look after the office, arranging repairs and purchases with the landlord and concierge
• Keep office software, hardware and filing systems running smoothly

🟡 THE SKILLS AND EXPERIENCE YOU NEED:

• Proven experience as an Office Manager, Executive Assistant or similar
• Strong Microsoft Office skills
• Excellent organisation and time management
• Strong communication skills at all levels
• Discreet and trustworthy with confidential information
• Calm under pressure, with sharp problem-solving and attention to detail

🟢 BENEFITS:

• Free entry to race day and music events for you and 3 friends or family with the TeamPass Ticket scheme
• Award-winning pension scheme with a generous employer contribution
• Healthcare cash back plan
• 25 days annual leave
• Learning and development training resources
• Free eyecare vouchers, ride to work cycle scheme and retail discounts

At The Jockey Club people are at the heart of what we do. We are inclusive and actively seek to attract people with unique backgrounds and perspectives.