Accounts Payable Administrator

Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.

This role will require an immediate start.

In this role you will be responsible for providing financial and administrative services to ensure efficient, timely, accurate cash reconciliations and reporting, account receivables and account payable transactions, and a high level of service to the Wasserman business and clients. You will assist with general finance tasks as required, and will support the financial close and reporting process.

⚪ WHAT YOU WILL BE DOING:

• Timely and accurate processing of all supplier invoices / credit notes received ensuring invoice documents include all required characteristics.
• Ability to review invoices, code accurately and provide a description for the invoice that clearly represents the good(s) / service provided.
• Timely processing of personal and prepay / credit card expense claims in line with the Company T&E policy.
• Creation of weekly supplier and employee personal expense payment runs and ad hoc payments.
• Ensure all manual payments are posted within 2 business days.
• Reconciliation of supplier accounts, investigating discrepancies in a timely manner.
• Assist AP Management with review of supplier reconciliations.
• Assist AP Manager with the weekly creation and distribution of reports to communicate any supplier, or employee expenses awaiting review and approval.
• Efficient management of allocated inboxes with a willingness to cover others when team members are out of the office or have been requested to work on other tasks.
• Timely response to any queries raised by the bank on payments made.
• Perform month end tasks and preparation, or review for approval in line with the timetable as appropriate. Preparing / posting journals with care, accuracy and understanding.
• Responsible for ensuring all transactions are processed in line with relevant controls.
• Ensure all entries made in ERP or present in reconciliations meet audit compliance.
• Identify potential process improvements and contribute to a high standard, continuous improvement culture. Never be afraid to challenge the ‘status quo’ in a respectable and professional manner.
• Be a subject matter expert for system processes within the Accounts team, working closely with the US to ensure the Region is aligned on process.
• Take a lead on providing training and supervisory support to Account payable processors within the team.
• Provide analytical, administrative and project support to AP Manager / management.

The above forms the main areas of responsibility for this role, but it is not exhaustive, and it should be noted that duties may change over time, so the need for flexibility is key and the jobholder will be expected to co-operate with reasonable changes as required.

🟡 THE SKILLS AND EXPERIENCE YOU NEED:

• 3+ years experience as an Accounts Payable Administrator.
• Proficient with Microsoft Office applications specifically with Excel.
• Very good attention to detail.
• Exceptional customer service skills and communication (verbal and written).
• Ability to always maintain confidentiality when handling sensitive information.
• Ability to work in fast paced, ever evolving organisation.
• Experience working in a multi-national company / matrix environment.
• Knowledge of Global tax / international AP regulations.

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

‍