Fleet Administration Specialist

⚪ What we do. Electric Car Leasing

🟡 Why we do it. Greener. Fairer. Future.

We are seeking a detail-oriented and proactive Fleet Administration Specialist to join our team.

This is an entry-level role into our Operations function and the successful candidate will be responsible for handling a variety of administrative tasks related to vehicle management, including managing vehicle registration documentation and taxation, updating and maintaining the DVLA portal, handling PCN (Penalty Charge Notice) administration and managing recall notices.

This role requires excellent organisational skills, a strong attention to detail, and the ability to work efficiently both independently and as part of a team.

***This role is based from our Oxford Circus office 5 days a week***

🟢 What you'll do...

• Administrative Tasks:
• Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals
• Perform general administrative duties as required to support the smooth operation of the office

• PCN Administration and Query Response:
• Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs
• Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly

• Vehicle Registration Documentation:
• Ensure all vehicle registration documents are accurately maintained and updated
• Manage the process of ordering vehicle records as required

• Updating and Maintaining DVLA Portal and Taxing Vehicles:
• Continual ensuring that fleet is taxed and compliant
• Regularly update and maintain vehicle information on the DVLA portal

• Managing Recall Notices:
• Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner
• Coordinate any necessary actions required to address recall notices

• Supporting Other Teams:
• Provide administrative support to other teams with vehicle-related tasks, including document preparation, data entry, and information retrieval
• Assist in the coordination of other logistical tasks as required

🔵 What you'll need...

• Previous experience in an vehicle/fleet administrative role is desired
• Strong organisational and multitasking skills
• Excellent communication skills, both written and verbal
• Ability to work independently with minimal supervision
• Strong attention to detail and a commitment to accuracy

🟣 Why else you'll love it here...

• 💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

• 🎉 Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! 🎁 Visit our perks hub - Octopus Employee Benefits

• 🏆 Octopus Electric Vehicles, part of the Octopus Energy Group, won the Sunday Times best company to work for in 2024. We were named 6th out of the top 100 start-ups to work for by Tempo in 2025 and on Glassdoor we were voted 50 best places to work in 2022. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in the top 10 companies for senior leadership

• P.s. 🐶 just to let you know, we are dog friendly company so you may see our 4 legged friends in the offices - feel free to bring yours! Rest assured though, we've taken lots of precautions for those who have allergies

🔴 About us

The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK.

We’re building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry changing customer experience. This is the chance to join one of the UK’s most exciting start-ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal.

Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.

We're an Octopus Energy company—an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.

Please note we use AI to help us assess applications fairly and objectively.

If this sounds like you then we'd love to hear from you.

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